Types of Personal Data

The practice holds personal data in the following categories:

1. Patient clinical and health data and correspondence.
2. Staff employment data.
3. Contractors’ data.

Why we process Personal Data (what is the “purpose”)

“Process” means we obtain, store, update and archive data.

1. Patient data is held for the purpose of providing patients with appropriate, high quality, safe and effective dental care and treatment.
2. Staff employment data is held in accordance with Employment, Taxation and Pensions law.
3. Contractors’ data is held for the purpose of managing their contracts.

What is the Lawful Basis for processing Personal Data?

The Law says we must tell you this:

1. We hold patients’ data because it is in our Legitimate Interest to do so. Without holding the data we cannot work effectively. Also, we must hold data on NHS care and treatment as it is a Public Task required by law.
2. We hold staff employment data because it is a Legal Obligation for us to do so.
3. We hold contractors’ data because it is needed to fulfil a Contract with us.

Who might we share your data with?

We can only share data if it is done securely and it is necessary to do so.

1. Patient data may be shared with other healthcare professionals who need to be involved in your care (for example if we refer you to a specialist or need laboratory work undertaken). Patient data is also stored for back-up purposes with our computer software suppliers who store it securely.
2. Employment data will be shared with government agencies such as HMRC.

Your Rights

You have the right to:

1. Be informed about the personal data we hold and why we hold it.
2. Access a copy of your data that we hold by contacting us directly: we will acknowledge your request and supply a response within one month or sooner. 3. Check the information we hold about you is correct and to make corrections if not
3. Have your data erased in certain circumstances.
4. Transfer your data to someone else if you tell us to do so and it is safe and legal to do so.
5. Tell us not to actively process or update your data in certain circumstances.

How long is the Personal Data stored for?

1. We will store patient data for as long as we are providing care, treatment or recalling patients for further care. We will archive (that is, store it without further action) for as long as is required for legal purposes as recommended by the NHS or other trusted experts recommendations
2. We must store employment data for six years after an employee has left.
3. We must store contractors’ data for seven years after the contract is ended.

What if you are not happy or wish to raise a concern about our data processing?

You can complain in the first instance to Jessica Hare or Rebecca Nicholas and we will do our best to resolve the matter. If this fails, you can complain to the Information Commissioner at www.ico.org.uk/

Disclaimer

Any material contained within this site is for information purposes only. Beech House Dental Practice reserves the right to change any information without prior notice and takes no liability for actions taken in reliance on the information on this site. For your information and convenience, Beech House Dental Practice will link to external sites and takes no responsibility for the content of external sites that link to or are linked from this site. Any contact or dealings with third parties is done so entirely at your own risk. Beech House Dental Practice is not responsible for any damage caused to your equipment due to downloading images, text, video or audio from ourselves or affiliated third parties.